Minimum formula

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What is the MINIMUM Formula?

The MINIMUM formula (referred to as =MIN) in Excel helps you find the smallest value within a specific range of numbers. This could mean identifying the lowest price, the minimum score, or the smallest quantity from a list—whatever fits your data needs.

How to Use the MINIMUM Formula

To use the MIN formula in Excel, follow these steps:



  1. Select the cell where you want the result to appear.
  2. Type =MIN(.
  3. Highlight the range of cells you want to check (e.g., A1).
  4. Close the parentheses ) and press Enter.

Your cell will now display the smallest number within the selected range.

Example of the MINIMUM Formula

Let’s say you’re analyzing the test scores of students in a class, and your scores are listed in cells A1 through A10.

  1. In an empty cell, type =MIN(A1:A10).
  2. Press Enter, and you’ll see the lowest score from the range displayed instantly.

Why Use the MINIMUM Formula?

Using the MINIMUM formula can save time when dealing with vast datasets, especially when a specific, lowest figure needs to be pinpointed immediately. Some common applications include:

  • Inventory Management: Identify the lowest stock levels of products.
  • Sales Analysis: Determine the minimum monthly sales or lowest price point.
  • Data Quality Checks: Spot any zeros or unexpectedly low numbers that may be outliers or errors.

Tips to Make the Most of MINIMUM Formula

  • Combine with IF Statements: For more complex tasks, you can combine MIN with conditional formulas like IF to set criteria, such as finding the minimum value only if it meets specific conditions.
  • Use in Conditional Formatting: Highlight the minimum values in your dataset using conditional formatting to make them stand out visually.

Common Errors and How to Fix Them

  1. Non-Numeric Values: If your range includes text, Excel will ignore these cells when calculating the minimum. Ensure the range has only numbers if you want accurate results.
  2. Empty Cells in Range: If all cells are empty, the result will be zero. Double-check your range to avoid unexpected results.

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